Privacy Policy

1. Introduction

Welcome to Comp Central ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our competition management platform.

2. Information We Collect

2.1 Personal Information

We collect the following types of personal information:

• Account Information: Email address, password, user type
• Profile Information: Name, phone number, address, emergency contacts
• Competitor Information: Name, date of birth, gender, skill level, medical information, dietary requirements, photos
• Club Information: Club name, address, contact details
• Registration Information: Competition entries, event selections, special requirements
• Payment Information: Payment method details (processed securely through third-party providers)

2.2 Automatically Collected Information

• IP address and location data
• Browser type and version
• Device information
• Usage data and analytics
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

• Provide and maintain our services
• Process competition registrations and payments
• Facilitate club memberships and management
• Send important notifications and updates
• Improve our platform and user experience
• Comply with legal obligations
• Prevent fraud and ensure security

4. Legal Basis for Processing (GDPR)

Under the GDPR, we process your personal data based on:

• Consent: You have given explicit consent for processing your data
• Contract: Processing is necessary to fulfil our services to you
• Legal Obligation: We must process data to comply with the law
• Legitimate Interests: Processing is necessary for our legitimate business interests

5. Data Sharing and Disclosure

We may share your information with:

• Competition Organisers: To process your registration and participation
• Clubs: To manage memberships and training records
• Payment Processors: To handle secure payment transactions
• Service Providers: Who assist in operating our platform (hosting, analytics, etc.)
• Legal Authorities: When required by law or to protect rights and safety

We never sell your personal information to third parties.

6. Your Rights (GDPR)

You have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data ("right to be forgotten")
• Restriction: Limit how we use your data
• Portability: Receive your data in a machine-readable format
• Object: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent at any time

To exercise these rights, please contact us at privacy@compcentral.co.uk

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law. When you request account deletion, we provide a 30-day grace period before permanently removing your data.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption, access controls, secure servers, and regular security audits. However, no method of transmission over the internet is 100% secure.

9. Children's Privacy

Our platform is designed for parents and guardians to manage their children's competition entries. We do not knowingly collect personal information directly from children under 13 without parental consent. Parents have full control over their children's data through their account.

10. Cookies and Tracking

We use cookies and similar tracking technologies to improve your experience, analyse usage, and provide personalised content. You can control cookie preferences through your browser settings.

11. International Data Transfers

Your data may be transferred to and processed in countries outside the UK/EU. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or prominent notice on our platform. Continued use after changes constitutes acceptance.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights, please contact:

14. Supervisory Authority

If you are not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) in the UK or your local supervisory authority.